The operating system for your venue.
Ortavio Software Suite
Hotel, event management, seminars and F&B on one data core. The bridge between the back office and operations. What sales puts in a quote lands straight at reception, in the kitchen and on the floor.
Sound familiar?
The quote lives in Word, the banquet order in Excel, the latest change in an email.
One record instead of three documents. Every change to the quote flows automatically into the BEO, the kitchen and the invoice.
Ortavio.Sales · .CateringThe kitchen plans on gut feeling because nobody says in time how many guests are coming.
Production driven by sales. Meals per day and outlet are calculated live from rooms, events and courses.
Ortavio.KitchenThe double booking comes to light when two groups are standing outside the same room.
Function Diary with conflict checks. Occupied rooms are blocked, including set-up and breakdown times.
Ortavio.SalesHousekeeping keeps phoning reception to find out which rooms are ready.
One live room status for everyone. Derived from the PMS and on the floor team’s tablet, with no double entry.
Ortavio.Care · .StayBy checkout, half of it is missing from the bill, from the seminar coffee to the extra flip chart and the minibar.
Everything ends up on the folio. Every charge posts automatically to the right payer, all the way to the QR-bill.
Ortavio.StayMonthly reporting means someone spends two days on Excel lists from five systems.
KPIs without the legwork. Manager Flash, TRevPAR and forecast come straight from the modules.
Ortavio.InsightsModular by design
Every business books exactly what it needs, and everything runs on one shared data core. No exports, no imports, no re-keying. And the suite keeps growing, because new modules plug straight into the data core.
Sales & Events
From enquiry to signed quote, with live pricing, Function Diary and customer portal.
Learn moreHotel & Reception
The PMS with tape chart, rate management, folio with QR-bill, booking engine and Night Audit.
Learn moreHousekeeping & Maintenance
Control centre, room status without double entry, minibar straight to the folio, faults and laundry.
Learn moreBuildings & Facilities
Space register, maintenance schedule and inspection deadlines, energy monitoring and mobile work orders.
Learn morePurchasing & Procurement
Ordering, supplier portal, tenders and goods receipt. Already in use today.
Learn moreKitchen & Food
One F&B catalogue as the single source, production planning from rooms, events and courses.
Learn moreService & Beverage
Drinks lists and price lists maintained once, valid in the restaurant, banqueting and minibar.
Learn moreBanqueting & Service
The banquet event order (BEO) is generated automatically from the quote, with timeline and service staffing.
Learn moreManagement & Reporting
Manager Flash, TRevPAR across all departments, forecast and revenue per client. No Excel.
Learn moreStaff & Scheduling
Rota across all departments, event shifts for casual staff, shift swaps with checks.
Learn moreSports Arena & Pools
Lane and hall schedules, sporting events, club CRM and lane hire.
Learn moreCourse Business · B2C
Courses, registrations, family CRM, invoicing with dunning and parent portal.
Learn moreMenu Screens & Notices
Menu boards and notice displays on every screen, fed directly from the F&B catalogue.
Learn moreDigital Signage
Manage every display in the building centrally, with opening hours, prices and content in one place.
Learn moreOne data core
What starts in the office flows seamlessly into operations, through kitchen, housekeeping and reception, right through to the invoice with Swiss QR payment slip.
Enquiries arrive by web, phone or portal and land in the CRM instantly.
Function rooms, bedrooms, F&B and programme in one quote, priced live.
The confirmation becomes reservations, BEO, production plan and rota.
Check-in, room status, kitchen and service all work from the same data.
Every charge lands on the folio automatically and from there on the QR-bill.
Every figure is entered exactly once. Everything else is derived.
The principle
Ortavio doesn’t replace your software. It replaces the re-keying between your software.
Packages
Add modules whenever you like. The data is already there.
Independent hotels & B&Bs
Seminar houses, conference, culture
Sites with sport, education & B2C
Guest engines & in-house development
We build the booking engine, table reservations and guest feedback as part of the suite. They talk directly to the data core, with no syncing, no reconciliation and no stale availability.
We deliver them as a complete website for your business built with the Ortavio site builder or as a component that slots into your existing website. The guest stays on your site, and the data is in operations instantly.
Rooms booked directly on your website. Rates and availability come live from rate management, and the booking appears on the tape chart instantly.
Live dataGuests book online, and the restaurant sees covers in real time, aligned with events and opening hours in the system.
Live dataFeedback and survey journeys after a stay or event, triggered automatically. Responses are filed against the right booking.
Live dataComplete venue websites and customer portals, seamlessly integrated with the engines and maintained from the same master data.
Live dataService
Switching rarely fails because of the software. It fails because of legacy data, with guest records in Excel, customer data in the old system and price lists in Word tables.
Data migration and cleansing are a service we provide. We take over your records, clean up duplicates and legacy clutter and load them straight into the data core via the built-in import engine. From day one, you work with your own data, not empty screens.
Excel, CSV or exports from the old system. We take whatever you have.
Merge duplicates, normalise addresses and resolve legacy issues, together with you.
The import engine maps, validates and shows a preview. Only then is anything written.
You check in the system, not in a PDF, and fine-tune until it’s right.
Ready?
We’ll walk you through the suite in person, live on a complete demo property with hotel, events, seminars and F&B.
Request a personal demohallo@ortavio.com · ortavio.com
